User Permissions Export Format

Updated April 02, 2025 12:38

The User Permissions Export provides information about users who have access to your project, such as coordinators, with details about what they are allowed to access and change within the project, as well as workspace-level permissions. More detail about each permission can be found in User & Permission Management.

File Prefix: `UserPermissions`
Institutions File Prefix (For CSV format): `UserPermissions_Institutions`
Participant Detail Tabs File Prefix (For CSV format): `UserPermissions_ParticipantDetailTabs`
Segments File Prefix (For CSV format): `UserPermissions_Segments`
Teams File Prefix (For CSV format): `UserPermissions_Teams`

Data Fields

Field	Description
`UserID`	The stable, automatically generated, internal system identifier for this user. Universally unique identifier (UUID).
`UserEmail`	The email address of this user's account.
`LastLoginDateTime`	The most recent time this user logged in to MyDataHelps Designer, in ISO 8601 format. Is always in UTC.
`Workspace`	The name of the workspace this project is in.
`WorkspaceOwner`	Whether this user is the owner of the workspace this project is in.
`SurveyAuthor`	Whether this user has "Survey Author" permission in this workspace.
`NotificationAuthor`	Whether this user has "Notification Author" permission in this workspace.
`WorkspaceSettings`	Whether this user has "Workspace Settings" permission in this workspace.
`Project`	The name of the project.
`Teams`	A list of the teams this user is a member of.
`Institutions`	A list of Institutions this user is allowed to access.
`ProjectSurveyPublisher`	Whether this user has "Survey Publisher" permission for this project.
`ProjectBuilder`	Whether this user has "Project Builder" permission for this project.
`ProjectReportingView`	Whether this user has "Reporting View" permission for this project.
`ProjectExportExplorer`	Whether this user has "Export Explorer" permission for this project.
`ProjectDataExport`	Whether this user has "Data Export" permission for this project.
`ProjectInvitations`	Whether this user has "Invite Participants" permission for this project.
`ProjectParticipants`	Whether this user has "View/Manage Segment Participants" permission for this project.
`ProjectAllParticipants`	Whether this user has "View/Manage Participants in All Segments" permission for this project.
`ProjectParticipantDetailTabs`	Whether this user has permission to update the tab configuration in the participant viewer. Inherited from the ProjectBuilder permission.
`ProjectAllParticipantDetailTabs`	Whether this user has "View All Participant Detail Tabs" permission for this project.
`ProjectAllInstitutions`	Whether this user has "View/Manage Participants in All Institutions" permission for this project.
`ProjectSegmentActions`	Whether this user has "Segment Actions" permission for this project.
`ProjectDeleteParticipants`	Whether this user has "Delete Participants" permission for this project.
`ProjectWithdrawParticipants`	Whether this user has "Withdraw Participants" permission for this project.
`Segments`	A list of segments which this user has "View/Manage Segment Participants" permission for in this project, if they do not have access to all segments.
`ParticipantDetailTabs`	A list of participant detail tabs this user can view in this project, if they do not have access to view all participant detail tabs.

Sample CSV Export

User Permissions

UserID,UserEmail,LastLoginDateTime,Workspace,WorkspaceOwner,SurveyAuthor,NotificationAuthor,WorkspaceSettings,Project,ProjectSurveyPublisher,ProjectBuilder,ProjectReportingView,ProjectExportExplorer,ProjectDataExport,ProjectInvitations,ProjectParticipants,ProjectAllParticipants,ProjectParticipantDetailTabs,ProjectAllParticipantDetailTabs,ProjectAllInstitutions,ProjectSegmentActions,ProjectDeleteParticipants,ProjectWithdrawParticipants
a02ad5d6-86f8-ef11-a1f0-d4d853adda9e,ceresearcher2@careevolution.com,2025-03-04T18:23:09Z,CareEvolution,False,True,True,False,Demo,True,True,False,False,False,True,True,False,True,True,False,True,False,False
ab688de1-4df1-ef11-a1f0-d4d853adda9e,ceresearcher@careevolution.com,,,CareEvolution,True,True,True,True,Demo,True,True,True,True,True,True,True,True,True,True,True,True,True,True
95701665-26f9-ef11-a1f0-d4d853adda9e,ceresearcher3@careevolution.com,2025-03-04T18:32:06Z,CareEvolution,False,True,True,True,Demo,True,True,False,False,False,True,True,True,False,False,False,True,True,True

User Permissions Institutions

UserID,Institution
a02ad5d6-86f8-ef11-a1f0-d4d853adda9e,"Institution One, LLC"
ab688de1-4df1-ef11-a1f0-d4d853adda9e,"Institution One, LLC"
ab688de1-4df1-ef11-a1f0-d4d853adda9e,Institution Two
95701665-26f9-ef11-a1f0-d4d853adda9e,Institution Two

User Permissions Participant Detail Tabs

UserID,ParticipantDetailTab
95701665-26f9-ef11-a1f0-d4d853adda9e,Support
95701665-26f9-ef11-a1f0-d4d853adda9e,Survey Results
95701665-26f9-ef11-a1f0-d4d853adda9e,Participant Info
95701665-26f9-ef11-a1f0-d4d853adda9e,Notifications

User Permissions Segments

UserID,Segment
a02ad5d6-86f8-ef11-a1f0-d4d853adda9e,FitbitOrGarminData
95701665-26f9-ef11-a1f0-d4d853adda9e,FitbitOrGarminData
95701665-26f9-ef11-a1f0-d4d853adda9e,FitbitTracker

User Permissions Teams

UserID,Team
a02ad5d6-86f8-ef11-a1f0-d4d853adda9e,Team2
ab688de1-4df1-ef11-a1f0-d4d853adda9e,Team1
95701665-26f9-ef11-a1f0-d4d853adda9e,Team3
95701665-26f9-ef11-a1f0-d4d853adda9e,Team2

Sample JSON Export

{
    "UserID": "a02ad5d6-86f8-ef11-a1f0-d4d853adda9e",
    "UserEmail": "ceresearcher2@careevolution.com",
    "LastLoginDateTime": "2025-03-04T18:23:09Z",
    "Workspace": "CareEvolution",
    "WorkspaceOwner": false,
    "SurveyAuthor": true,
    "NotificationAuthor": true,
    "WorkspaceSettings": false,
    "Project": "Demo",
    "Teams": [
        "Team2"
    ],
    "Institutions": [
        "Institution One, LLC"
    ],
    "ProjectSurveyPublisher": true,
    "ProjectBuilder": true,
    "ProjectReportingView": false,
    "ProjectExportExplorer": false,
    "ProjectDataExport": false,
    "ProjectInvitations": true,
    "ProjectParticipants": true,
    "ProjectAllParticipants": false,
    "ProjectParticipantDetailTabs": true,
    "ProjectAllParticipantDetailTabs": true,
    "ProjectAllInstitutions": false,
    "ProjectSegmentActions": true,
    "ProjectDeleteParticipants": false,
    "ProjectWithdrawParticipants": false,
    "Segments": [
        "FitbitOrGarminData"
    ],
    "ParticipantDetailTabs": []
}
{
    "UserID": "ab688de1-4df1-ef11-a1f0-d4d853adda9e",
    "UserEmail": "ceresearcher@careevolution.com",
    "Workspace": "CareEvolution",
    "WorkspaceOwner": true,
    "SurveyAuthor": true,
    "NotificationAuthor": true,
    "WorkspaceSettings": true,
    "Project": "Demo",
    "Teams": [
        "Team1"
    ],
    "Institutions": [
        "Institution One, LLC",
        "Institution Two"
    ],
    "ProjectSurveyPublisher": true,
    "ProjectBuilder": true,
    "ProjectReportingView": true,
    "ProjectExportExplorer": true,
    "ProjectDataExport": true,
    "ProjectInvitations": true,
    "ProjectParticipants": true,
    "ProjectAllParticipants": true,
    "ProjectParticipantDetailTabs": true,
    "ProjectAllParticipantDetailTabs": true,
    "ProjectAllInstitutions": true,
    "ProjectSegmentActions": true,
    "ProjectDeleteParticipants": true,
    "ProjectWithdrawParticipants": true,
    "Segments": [],
    "ParticipantDetailTabs": []
}
{
    "UserID": "95701665-26f9-ef11-a1f0-d4d853adda9e",
    "UserEmail": "ceresearcher3@careevolution.com",
    "LastLoginDateTime": "2025-03-04T18:32:06Z",
    "Workspace": "CareEvolution",
    "WorkspaceOwner": false,
    "SurveyAuthor": true,
    "NotificationAuthor": true,
    "WorkspaceSettings": true,
    "Project": "Demo",
    "Teams": [
        "Team3",
        "Team2"
    ],
    "Institutions": [
        "Institution Two"
    ],
    "ProjectSurveyPublisher": true,
    "ProjectBuilder": true,
    "ProjectReportingView": false,
    "ProjectExportExplorer": false,
    "ProjectDataExport": false,
    "ProjectInvitations": true,
    "ProjectParticipants": true,
    "ProjectAllParticipants": false,
    "ProjectParticipantDetailTabs": true,
    "ProjectAllParticipantDetailTabs": false,
    "ProjectAllInstitutions": false,
    "ProjectSegmentActions": true,
    "ProjectDeleteParticipants": true,
    "ProjectWithdrawParticipants": true,
    "Segments": [
        "FitbitOrGarminData",
        "FitbitTracker"
    ],
    "ParticipantDetailTabs": [
        "Support",
        "Survey Results",
        "Participant Info",
        "Notifications"
}

Was this article helpful?