Pre-operative surgery enrollment workflow without a participant phone

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CareEvolution Support

• April 04, 2019 19:51

What are your best practices on an efficient enrollment workflow in pre-op when a participant does NOT have their phone on them at the time?

We want to enroll the participant in pre-op and have them resume completing surveys and submitting sensor data after surgery. 

How might we do this? 

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  CareEvolution Support

  • April 04, 2019 19:59

  Utilizing the "shared device" mode (detailed instructions to enable this mode are here), the nurses / coordinators in pre-op would be able to enroll patients on a shared device to allow the completion of registration and the baseline survey by passing the shared device to the new participant. The workflow would be as follows:

  1. Nurse / coordinator enables "shared device" mode on the iPad by following instructions here
  2. Re-open MDH on the shared device; you will see the study "about and enrollment" page -- click "Join"
  3. Enter the participant identifier
  4. Pass the shared device to the participant and allow them to register and fill out the surveys scheduled on enrollment

  • Note: participants will only be able to fill out the surveys delivered at enrollment and no additional surveys; they will need to login on their own device / web to complete surveys post enrollment 

  Once the participant is finished, click "log out"

  The participant will receive the "MyDataHelps" email verification email; this can serve as a reminder for them to download the MyDataHelps app or visit MyDataHelps.org and log in with their username/password they entered in "shared device mode"

  The participant will then resume participating in the study on their own MDH device / website

  Repeat on the shared device as needed

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