The MyDataHelps platform is always improving and expanding its capabilities to enable researchers, clinicians, and health institutions to push the boundaries of clinical research and precision medicine. Check out our new and updated features below!
8/18/2023
For Coordinators
- Find all your projects, surveys, and notifications within your Workspace. We've renamed "Organization" to "Workspace." The Organization Display Name seen by your participants remains the same, and the Workspace Name will only be displayed internally within MyDataHelps Designer.
- Search workspace assets. You can now search all surveys, notifications, and schedules within your workspace for a specific word or phrase. For example, you could search for a custom field name to find any surveys that populate the custom field’s value, or search for a segment to see what schedules it is used in.
- Defer setting up 2FA until you have participants. New accounts are no longer asked to set up 2FA (Two-Factor Authentication) until they either invite a participant or one enrolls without an invitation.
- Review uploaded participant images. Coordinators can now view image capture step uploads from participants quickly and easily via the Reports tab in the Participant Viewer.
For Data Managers
- Unsubscribe data now available. The Participant Updated Data Export now includes events for when the participant unsubscribes from email or SMS notifications.
- ProviderUserID is now included in External Accounts Export. The external account export data now includes the provider’s internal identifier corresponding to the participant.
8/3/2023
For Coordinators
- More mobile-friendly user interface. We’ve made it easier to complete some basic project maintenance tasks on your mobile device, like checking up on participants for Just In Time Adaptive Interventions (JITAI).
- Organization Settings moved to the top right dropdown. The Organization Settings link has been moved from the middle of the top nav into the dropdown behind the gear in the top right.
- Copy and delete projects from the home tab. The projects page has been removed in favor of copying and deleting projects right from the home tab.
6/28/2023
For Coordinators
- Copy segments and schedules between projects. Simply copy participant segments and schedules from one project to another in MyDataHelps, rather than recreating them from scratch. This feature is especially useful for teams that have dry run and production projects, needing to move validated segments and schedules from dry run to production.
- Import single questions from the NIH CDE repository. If you only need one or two questions from a survey in the NIH CDE repository, you no longer need to import the entire survey. Instead, import questions individually into your MyDataHelps project.
- Try out individual survey steps. You can now preview survey steps by clicking the eye icon next to your current step rather than going through the entire survey.
For Data Managers
- Fitbit ECG data. You may now collect and export data in MyDataHelps from the Fitbit ECG app, which tracks heart rhythm via electrical sensors on participant wearables to detect possible signs of atrial fibrillation (or AFib), and export those data via the Fitbit ECG Data Export.
- Provider Connection Date is now available as part of the External Accounts export. This new field indicates when the participant first connected the account.
- The Participant Updated Data Export provides insight on a variety of participant information changes (e.g., demographic field, custom field, or invitation status changes). This export file is now included as part of the Analytics Events export.
5/3/2023
For Coordinators
- New project sidebar. Access various project features more easily with a new, collapsible sidebar in MyDataHelps Designer.
- New Institutions feature. Partition participant access so that, for example, coordinators in a multi-site trial only have access to the participants at their site.
For Data Managers
- New ParticipantID field. Process downstream data more easily with a stable ID that doesn’t change. This new ParticipantID field has been added to all exports that contain participant-level data, and unlike the ParticipantIdentifier, cannot be changed.
- Additional data provided in the export status detail summary. You no longer need to download the entire report to see an export’s package size, and the sizes and record counts for each data type.
3/16/2023
For Coordinators
- New REDCap integration. Integrate your REDCap project and MyDataHelps project in just a few clicks - with seamless data transfer of survey results.
- NIH Common Data Elements (CDEs) can now be imported. Search and import NIH CDEs – a comprehensive set of NIH-endorsed survey content to effortlessly collect data using validated tools across sites, projects, and organizations.
- Garmin devices are now supported. Collect and export data from Garmin’s Health and Activity APIs.
- Upgrade your participant outreach with new email templates. Email notifications now have built-in email templates to help you create more polished emails for your study participants. Easily embed direct links to surveys.
- New End of Survey step type. The new End of Survey step type submits the survey results as soon as it loads, allowing you to display information to the participant after their survey has been submitted.
- New YouTube video step type. The new YouTube step type allows you to embed YouTube videos, and even an optional transcript.
For Data Managers
- New External Accounts export. The new External Accounts export provides transparency into all of the EHR connections your participants have enabled.
- New UTM tracking for Google, Facebook, and Nextdoor. You can now track and optimize ads on Google, Facebook, and Nextdoor to increase consent conversions on your project. Just look for the new Gclid, Fbclid, and Ndclid fields in the Participant Registered Analytics Event data export.
- New Garmin Exports. As part of adding support for Garmin devices, new exports are also available.
1/12/2023
For Coordinators
- Survey and Tab Links within Notifications: You can now generate deep links when creating notifications that will direct participants to a specific survey and/or tab within the app when clicked. Additionally, you can generate web links that direct participants to complete a survey via web browser (without logging in) in the same manner. See Completing Surveys with Survey Links for more information.
- Drag and Drop Form Items: In the Survey Editor, you can now drag and drop form items to reorder them.
12/6/2022
For Coordinators
- Easily Upload Survey Translations: The language localization feature in the Survey Editor now allows you to download and upload strings in CSV format to facilitate easier collaboration with translation services.
- Search for Segments: The segment dropdown in the participants tab now has a search bar.
- Schedule Based on Survey Delivery & Due Date: You can now schedule events based on the delivery or due dates of incomplete surveys. For example, trigger a notification 3 days after a survey has been delivered, or 2 days before it’s due.
11/5/2022
For Coordinators
- New MyDataHelps Participant Landing Page: Since enrollment can be the most important part of a study’s success, we’ve redesigned the generic MyDataHelps landing page to make participants more confident, excited, and likely to sign up for your study. White labeled landing pages have not been affected by this change.
- New Participant Event Type for Schedules: Create schedules Based on Participant Events that can deliver content to participants relative to “Entering Segment.” Now, you can set schedules to trigger day(s) after the participant enters the segment, and repeat if desired.
- Easily Rename Projects: While the project’s Display Name has always been available to update the participant-facing name of the project, now you can also update the internal name of the project referenced within MyDataHelps Designer by updating the “Name” field within the “About” settings.
- Add Sounds & Images to Push Notifications: Select whether you would like push notifications to include a sound when delivered to participants and/or an image to display within the notification banner.
10/14/2022
For Coordinators
- Project Dashboard: Because most of your work is done in the context of a project, we’ve replaced the organization home page with a new project dashboard home page. Consult this page during project setup, to find enrollment instructions, or to keep track of how many participants are in each segment.
- Project Settings Organization: The configuration settings previously found in your Project Settings’ “General” tab have been organized into two new tabs: “About” and “Enrollment”.
- Compare Survey Versions: Our new comparison feature provides a detailed differential of all edits, additions, and deletions between survey versions. Use this tool to sanity check your work before publishing, facilitate collaboration with team members, and aid in auditing tasks. See this User Guide article for more information.
- New Scheduler Delivery Dates: The scheduler now provides the ability to use survey answers as triggers–no need for custom fields! You can use this feature to schedule follow-up surveys based on the date a survey was completed or date field within a survey. See more in the User Guide article.
- More REDCap Importer Features: It’s now even easier to bring your REDCap project into MyDataHelps. Import labels for min and max ranges on sliders, and handle email and phone question types.
For Data Managers
9/13/2022
For Coordinators
- New Participant Survey Links: Prospective participants can now be added to your project via a survey without them needing to login! Share the survey via the link or the automatically generated QR code. When they complete the survey, MyDataHelps will create a new participant with the submitted survey data attached. Check out the Adding Participants via Web Surveys article for more information.
- “On Meeting Criteria” Schedule: Save time when building out project schedules by using the new On Meeting Criteria schedule. Set a filter for your participants directly when creating the schedule and trigger actions for whenever they fit the criteria.
- Login with email address: Don’t worry about remembering a username anymore, just use your email to login!
8/29/2022
For Coordinators
- More Data from Fitbit Devices: Studies using Fitbit connected devices also can now fetch Heart Rate Variability, Breathing Rate, and SpO2 data. See Fitbit Intraday Data Export Formats, Collecting Sensor Data, and Fitbit Daily Data Export articles in the User Guide for more information.
- Heartbeats from HealthKit: Collect more data from your participant's connected Apple Watch using the Heartbeats API and review it in data exports. See AppleHealthKitV2 Heartbeats Export Format article in the User Guide for more.
- Provider Search Analytics: Want to know more about how your participants are connecting their health data from providers? Review connections, common errors, and check usage. For more information, see the Provider Search Export Format article in the User Guide.
- Unique Identifiers on Push Notifications: Reviewing your notifications just got easier! Push notifications now contain a unique key and optional device identifier to help differentiate repeated notifications. Check out the Notification Sent Export Format for more information.
- Power your analytics with SensorKit: Using iOS’ powerful SensorKit you can now receive a variety of insights into how your participants are using their iPhone and Apple Watch in their daily life. Steps, accelerometer, watch configuration, ambient light, commuting, and more can be at your fingertips. Refer to the Enabling SensorKit and SensorKit Export Overview articles in the User Guide for more information and contact CareEvolution to enable SensorKit in your study’s data exports.
7/7/2022
For Participants
- QR Codes can facilitate easier enrollment: Previously, you could only use QR codes within the MyDataHelps app to help users find your project, but now you can use QR codes to direct participants to enroll in your project or learn more even if they haven’t downloaded the app yet. Check out the user guide on how to configure your project for easy signup.
For Coordinators
- You can now send notifications to coordinators: To make it easier to alert you and your staff about changes, you can schedule notifications that go to you! When building a schedule, you can now also select coordinator emails as a recipient.
- Launch coordinator surveys easier: You can now directly select coordinator surveys right from the participant list. Add the relevant survey to the table and speed up your workflow when you need to fill out a survey.
- Customize segment columns: When viewing a segment, you can now customize which columns you see in the table view. Select what’s most important to you and your study so you can quickly find what you’re looking for.
- Segment Fitbit device participants: You can now create segments for Fitbit devices based on if they use a Fitbit Tracker or Scale.
- Unlicensed projects can now try out web-based enrollment.
For Data Managers
- Add SMS events in analytics exports: When exporting events, you will now also see raw SMS events alongside your email notifications.
5/5/2022
“RKStudio” is now “MyDataHelps Designer”: Your favorite research tool has a new name and logo.
For Participants
- Configurable MyDataHelps app layout: You can now change and arrange the bottom tab bar for participants on the MyDataHelps app. Within a project, navigate to “App Layout” to see options for hiding, showing, and ordering tabs. Check out the available views from the new library, and look for more views in the future.
- Include images in your emails and survey steps: To make it easier for you to have eye-catching and engaging studies and emails, you can now directly upload images when creating emails and steps!
- Customize email “From” name and “Reply-To” header: You can now set the name and address participants will reply to when emails are sent by the project. You can update this under the “Settings” tab on the project.
For Coordinators
- Survey delivery end date: You can now optionally choose a date to end survey delivery for a project. First, create a custom field with the desired end date and then in the project “Settings” tab, navigate to the “End of Project” section to configure an end date. Note: this does not close incomplete surveys that have already been delivered.
- Enable Electronic Health Records (EHR) Data: Your study can now use available EHRs shared by participants. Check the “Sensors & EHR Data” tab on your project for the new “EHR Data” setting. See the User Guide article on EHR Data for more information.
- Linked account based segments: Participants can now be segmented based on the category, status, or name of external accounts they have linked to MyDataHelps. These can include EHR/provider accounts, health plan accounts, and device manufacturer accounts (e.g., Fitbit).
- Segment participants based on preferred language: The “Preferred Language” demographic field is now available when importing and creating segments for your participants.
- AnalyticsEvents Export: The Data Export tab under project Settings will now include an Export Configuration type of “AnalyticsEvents,” that will contain detailed analytics data for all project notifications, survey steps viewed, as well as any custom events that have been configured for your project.
- Schedule Active Dates: This adds “Enable” and “Disable” dates to “On Enrollment”, “On Entering Segment”, and “Based On Participant Events” schedules.
3/24/2022
For Coordinators
- The Admin Homepage previously ordered setup steps from “Organization Created” to “Survey Created” and finally then “Project Created.” Now, the steps have switched “Project Created” and “Survey Created,” and additionally allows you to create either a project or survey first. Note, when you create a project first, a starter consent will be published to your new project to serve as a template. If you create a survey first, when you publish it, you will be prompted to create a project to publish it to.
- The Navigation bar at the top of the window now features a drop down to select any of your available projects, as well as any of the various tabs located within the project (Settings, Schedules, Sensor Data, Add/Invite Participants, Participants, Activity).
- The Survey Editor already included details on changes to a survey when publishing a new version, but changes would be published to all projects within the organization. The new Survey Versioning feature allows you to view changes from the current published version, as well as specify which project(s) to publish to if you have multiple projects.
- The project Settings tab now features a field for “Invitation Email,” which can be set to the default MyDataHelps invitation email, any email notification that has been created within your organization, or no email invitation.
For Developers
- The device data query supports two different date queries: `modifiedBefore/After` and `observedBefore/After`. Due to variations and limitations in device data synchronization, it is possible for older data points to turn up in the system unpredictably. Using the "observed" query parameters will search based on the date the data was recorded by the device, while the "modified" parameters will search based on the date it arrived in the system.
2/28/2022
For Coordinators
- The Survey Editor already included a “Try it out” feature that allowed you to preview the survey as a generic participant. This new feature allows you to “Try it out As…” a particular participant. This becomes useful once you start adding advanced demographic logic and custom fields to your surveys.
- The Survey Editor’s “When the user completes this step…” navigation rule now has four new “Finish Survey” options. This makes it easier for you to allow your participants to leave the survey but save their progress, complete their survey, or cancel their survey from any step.
- The Survey Editor step navigation rules already provided the ability to “skip” a step if certain conditions were met. It now allows you to “show” a step only if certain conditions are met.
- In the Project Settings’ Participant tab, when viewing a participant’s details, there was only one view under the AppleHealthKit tab. It has been renamed to “Summary Data,” and a new “Raw Data” view has been added. This new “Raw Data” view is useful if you want to view the raw data uploaded from a participant on a specific day.
For Developers
- A new SurveySubmitted webhook allows you to trigger external services upon completion of a survey. For example, when your participant completes an order form in MyDataHelps, you could receive that event and ship them a test kit.
2/17/2022
For Participants
- The presentation of the MyDataHelps privacy policy has been improved with a more visually engaging summary view and expandable details. Participants will see this when they create a new MyDataHelps account via the app or website.
12/22/2021
For Participants
- Your project’s About page in MyDatahelps now has a section for project contact information where you can provide, for example, a hotline number. You can set these values in your Project General Settings tab in MyDataHelps Designer.
For Coordinators
- In the Survey Editor, a new Consent step type with a simpler UX was added to help improve the new user onboarding workflow.
The Notifications tab now includes a Rich Text/HTML editor when drafting email notifications.
11/18/2021
For Coordinators
- The Survey Editor’s custom fields dropdown now provides a shortcut to create a custom field from within the Survey Editor, instead of needing to navigate to the project settings and potentially interrupt your workflow.
10/14/2021
For Coordinators
- Upon publishing a new survey version in the survey editor, you will now see a list of what’s changed between the prior published version to the new version (i.e., a “diff”).
- In the Project’s General Settings tab, you can now provide an optional “Participant Identifier Prefix” for organizational purposes. This can be especially useful when managing multiple projects.
- The Survey Editor now provides you the option to generate a default consent survey, and the ability to hide the “disagree” button from participants if you prefer they use the “cancel” button.
- You can now export electrocardiogram data from Apple HealthKit. Read more:
- When sending bulk notifications in the Participant Viewer, you can now send email and text notifications to custom fields. Read more:
For Developers
- The bulk notifications send API now allows you to send notifications to custom fields, and the notification history API allows you to see which contact information a message was delivered to. Read more about the Notifications API and Fitbit API.